Add the person to the Add box at the bottom of the window.Search using the last name of the person you want to make your delegate.Click the File tab and click Account Settings > Delegate Access.To add a delegate to your Exchange calendar: If you want to share your calendar with someone, but do not want to make them a delegate, refer to 707: Sharing Your Calendar in Outlook Add a Delegate in Outlook You can allow that person to create meetings on your behalf and make other changes to your calendar, but you are responsible for accepting and declining your own meeting requests. If you share your calendar with someone (even if you make that person an editor), he or she will not receive meeting-related emails sent to you. Your delegate can then accept or decline the meeting on your behalf.

When someone invites you to a meeting, both you and your delegate receive the email invite. If you make someone an editor delegate, you can make that person receive meeting-related emails sent to you. The most important difference between delegation and sharing has to do with the editor delegate type. What’s the difference between delegation and sharing? Reviewer - A reviewer can view your calendar, but cannot make any changes to it.An author is less powerful than an editor. Author - An author can create meetings on your calendar, but cannot make any other changes.An editor can create meetings on your behalf, as well as accept and decline meeting requests on your behalf. When you make someone an editor, you can decide to have that person receive meeting-related emails sent to you. Editor - An editor can make changes to your calendar.However, details on those delegate permissions are not covered here. You can also give your delegate permissions to your Office 365 Inbox, contacts, tasks, notes, and journal. Your delegate can see your calendar and, depending on the permissions you grant, can create and respond to meetings on your behalf. As a workaround, they may use the O365 portal, or upgrade to Outlook 2016. Please Note : Users who are using Outlook 2011 for Mac will be able to sync their personal calendars with Office 365 Calendar, but they cannot sync shared calendars or calendars for which they are delegates. These instructions apply to the following Outlook versions: Add a delegate to your calendar to allow another person to view and manage your calendar for you.

Using outlook private items